Organizing reasonable accommodations

Here you can find important information on how to apply for reasonable accommodations:

What do I need to know beforehand?

Here are some important points:

• 14 days processing time:

It takes at least 14 days to organize the reasonable accommodation. This means you must submit your request at least 14 days before an exam, for example. The responsible office is the FGDD department.

• Contact early:

• FGDD must always be involved:

Students and teachers are not allowed to organize the reasonable accommodation on their own. They also cannot make binding agreements without FGDD. FGDD must always be included first. The content of the reasonable accommodation is coordinated with the Vice Rectorate for Teaching.

• Exam registration still required:

Even if you have informed FGDD, you must still register for the exam in the usual way through the exam system.

What is the process?

The application for reasonable accommodations has the following steps:

1. Student submits the request:

2. FGDD checks the request:

The FGDD department reviews your application for reasonable accommodations.

3. FGDD discusses the request:

FGDD discusses your application with the Vice Rectorate for Teaching.

4. Reasonable accommodations are organized:

FGDD contacts the course instructor or the exam office to organize the reasonable accommodations.

5. Student receives feedback:

FGDD informs you about the approved reasonable accommodations or discusses any changes with you.

What must the application include?

Your application for reasonable accommodations must include the following:

• Email with your request:

Send a short email to . Describe which type of reasonable accommodations you need instead of the regular exam format, for example: extra time, a quiet room, breaks during the exam, oral instead of written.

If you already have a document that proves your disability or chronic illness, you can attach it.

• Medical certificate from a specialist:

Send us proof of your disability or chronic illness. The certificate must be issued by a specialist doctor. Certificates from general practitioners are not accepted.

The certificate must explain which type of reasonable accommodations you need. A diagnosis is not required. What matters is that the connection between your disability and the needed reasonable accommodations is clear.

If you have one, you can also send a copy of your disability ID card.

• Information about the course:

Send us the course number, the course title, and the full name of the course instructor.

• Contact information:

Send us your phone number and email address so we can reach you.