FAQs about the application process

Below you will find all the important information you need to apply to the University of Salzburg – from submitting your documents to the selection process. We will guide you step by step through the application process.

Overview of key information for your application process

We have summarised the most important facts for applying to the university – clearly structured and compactly presented so that you are well prepared.

  • Cover letter
    The cover letter is your first opportunity to introduce yourself individually and explain your motivation for the advertised position. A personal cover letter is part of your complete application documents.

  • Application process
    Your application documents will be reviewed and checked, after which the person responsible for the vacancy will contact you directly and inform you about the next steps. Interviews will take place at the organisational unit (department, division) advertising the vacancy. As a rule, a representative of the working group for equal opportunities and the works council will also take part in these interviews.

  • Employment initiative at the University of Salzburg inclusive
    Job seekers who belong to the group of disadvantaged persons with disabilities currently have the opportunity to submit a speculative application to the University of Salzburg. We will be happy to receive your application and will endeavour to find a suitable position for you. Please send your speculative application to: .

  • Application deadline
    Each vacancy notice specifies a deadline by which applications must be submitted. Only applications submitted by the deadline will be considered. Please do not forget to include the reference number of the vacancy notice on your application!

  • Chronic illness/disability
    The University of Salzburg promotes inclusion. Persons with disabilities or chronic illnesses who meet the qualifications are expressly invited to apply. For more information, please call +43/662/8044-2462 or .

  • Documents
    Neben Anschreiben und Lebenslauf sind je nach Ausschreibung weitere Nachweise erforderlich. Achten Sie auf Vollständigkeit Ihrer Unterlagen.

  • Receipt of application documents
    After we receive your application documents, you will receive a confirmation email from the Human Resources department.

  • Advancement of women
    The University of Salzburg is committed to equal opportunities. Qualified women are particularly encouraged to apply and will be given preference if equally qualified.

  • Equal treatment
    Representatives of the working group for equal treatment issues and the works council accompany the selection process and ensure fair conditions.

  • Human Resources
    The Human Resources department is your central point of contact for questions relating to the application process.

  • Interview
    The interview will take place at the organisational unit advertising the vacancy. It is an important step in the selection process. Unfortunately, travel and accommodation expenses incurred in connection with the admission procedure cannot be reimbursed.

  • Job number (reference number)
    When applying, please be sure to quote the reference number given in the advertisement – this will help us to identify your application.

  • Contact
    After reviewing your documents, the person responsible for the vacancy will contact you and inform you about the next steps.

  • Curriculum vitae
    An up-to-date curriculum vitae detailing relevant career milestones and qualifications is a key component of your application.

  • Gender-neutral wording
    To ensure gender-neutral wording, gender-specific articles, pronouns and adjectives are abbreviated in the text.

  • Recruitment
    In accordance with the provisions of the University Act 2002, all vacant positions and positions to be filled by new recruits are advertised publicly. Recruitment is carried out in accordance with the provisions of the University Act 2002 (UG) and the Employees Act.

  • Travel expenses
    Unfortunately, travel and accommodation expenses incurred in connection with the admission procedure cannot be reimbursed.

  • Accessibility
    Accessibility is important to us. If you have any questions or require assistance, please contact .

FAQs

Our FAQs provide quick, clear and easy-to-understand answers to the most frequently asked questions about your application. If you have any further questions, please do not hesitate to contact us.

  • How do I apply?
    Please apply within the application period via our online application platform ( Onlinebewerbungsplattform), quoting the relevant reference number for the vacancy. The Paris Lodron University of Salzburg aims to increase the proportion of women among its academic and general university staff, particularly in management positions, and therefore expressly encourages qualified women to apply. Women with equal qualifications will be given priority. Persons with disabilities or chronic illnesses who meet the required qualification criteria are expressly encouraged to apply. For further information, please call +43/662/8044-2462 or visit . In accordance with the provisions of the University Act 2002, all vacant positions and positions to be filled by new appointments are advertised publicly.
    Appointments are made in accordance with the provisions of the University Act 2002 (UG) and the Employees Act.

  • What documents do I need to submit to complete my application?
    Please refer to the advertisement or application form for the required documents.
    As a rule, you should send us a detailed letter of motivation and your complete and up-to-date CV, as well as references and training certificates.

  • Can I also send a speculative application?
    Each of our job postings is a self-contained recruitment process.
    Applications that do not refer to a specific reference number unfortunately cannot be considered.
    If you are interested in further postings, please apply again using the respective reference number. If you have any questions, please contact . 

  • Can I also pause my online application?
    If you forgot something while completing the application form, you can send us the missing information or documents by e‑mail. If you have any questions, please contact . 

  • Who can I contact if I have a technical problem with my application?
    Please feel free to contact . 

  • Can I still apply after the application deadline has passed?
    Applications submitted after the deadline can unfortunately no longer be considered. The application period lasts at least three weeks and may be extended if necessary. You can find the exact end of the application period in the respective job advertisement.

  • If I can no longer find the job posting I would like to apply for on the careers page, can I still apply?
    The application deadline has already passed. Unfortunately, applications for this reference number are no longer possible.

  • When will I receive a response to my application? / When can I expect feedback?
    After we receive your application documents, you will receive a confirmation e‑mail from the Human Resources Department. The selection process takes some time.
    If you are considered for a personal interview, we will usually contact you shortly after the application deadline has passed. If your application is not shortlisted, you will receive a corresponding notification once the entire selection process has been completed.

  • Where and how do the interviews take place?
    It depends on the individual organisational units how the selection process is conducted in detail. The process may also take place in several stages and, in addition to interviews, may include (online) assessments, presentations, or hearings. In any case, you will be informed in good time about the exact procedure. The interviews are held at the respective organisational unit (department, division) that published the job posting. As a rule, a representative of the Working Group on Equal Treatment Issues and a representative of the Works Council also take part in these interviews.

  • Are the costs for the interviews covered?
    We ask for your understanding that travel and accommodation costs incurred as part of selection and recruitment procedures cannot be reimbursed.