Application process

All necessary Erasmus+ documents are provided under Documents/Links

For mobilities to CIVIS partner universities: visit the CIVIS Homepage

The application process consists of three steps:

  1. Internal application at the Paris Lodron University Salzburg (PLUS) – where you could go to:
     Contact the responsible departmental coordinator at the respective department in order to apply for a place at the partner university within the Erasmus+ Program or Swiss European Mobility Program (SEMP).

    All availabe Erasmus- and University Partnerships are published   HERE

    Each coordinator determines the criteria for the allocation of places him/herself and is also responsible for your nomination to the partner university.
    Whether you need any other obligatory documents depends on your field of study. For this purpose, check the website of your institution. If there is no information available online, please contact your Erasmus coordinator for information on application documents. They will then also be responsible for reviewing the application and nominating/allocating places.

    Deadlines for Nomination:
    Please note that your department at Salzburg University may have its own nomination deadlines – check these with your department!
    Nomination deadlines at the host universities may precede these deadlines – therefore check the nomination deadlines at the host institutions and contact your Erasmus coordinator in a timely manner.

  2. Application at the host university:
    Please note that the partner universities have their own application forms that need to be filled out as well. You can find these forms as well as information about the corresponding submission deadlines on the homepage of the partner university or the E+ coordinator will inform you directly. Please be aware of the different application deadlines of the different universities!

    NOTE: Please inform the responsible coordinators that, IN ADDITION to the nomination to the partner university, an internal nomination to the International Relations Department is also required for the registration of your scholarship application via Mobility Online.
    This only applies to longterm-mobility/semester stays. Applicants for short-term mobility/BIP participation are not affected by this and are not (yet) processed via Mobility Online.

  3. Application for Erasmus status and scholarship:

    Long-term mobility/semester stays:
    Applications for Erasmus+ places can only be submitted via the Mobility Online tool.

    Step 1):  Arrange for internal nomination by the Erasmus/CIVIS coordinator at your department > To do this, applicants must send this data sheet, completed in full, to the relevant coordinators: Student Data for Coordinator_Erasmus Nomination

    IMPORTANT: Make sure that the responsible coordinators have nominated you in Mobility Online (MO) by the end of May or the end of October at the latest. Only then will you have enough time for the following steps. The later you apply, the less time you will have to prepare your application before the scholarship application deadline (see step 3).

    Step 2) Wait! The International Relations Department/Erasmus Outgoing Administration will check received nominations and will send a registration link for Mobility Online to applicants. 

    Step 3) Complete scholarship application in Mobility Online

    > See a) below for further details.

     

     

    Short-term mobility/BIP participation:
    You can apply for the Erasmus scholarship or Erasmus status at the International Relations Office. Please use the application forms listed below.
    These forms must be completed, signed and submitted to the Office for International Relations by 15 June (for stays in the following winter semester) or by 15 November (for stays in the summer semester). All necessary Erasmus documents are available under Documents/Links.
    See b) below for details.

a) Long-term mobility/semester stays only: Create an application in Mobility Online

To create an application in Mobility Online, you will receive the registration link after the responsible coordinators have nominated you in Mobility Online (MO) to the International Relations Department.

Please note: You must be enrolled in the relevant degree programme in order to apply. You will only specify the degree programme you wish to apply for during the application process (step: Add application information). If you are enrolled in several degree programmes, a different degree programme may be displayed until you have completed the relevant step in Mobility Online.
After logging in, you can create an application. You will then receive a registration link by email, which you must use to log in to Mobility Online. Then add further information to your application and upload the application documents.
You can save your application temporarily; it is not necessary to create the application in one step. However, please note the application deadlines!

Links to Mobility Online:

  • Registration link: You will receive the registration link by email after you have been nominated by your Erasmus coordinator. This link is only valid once and cannot be used for subsequent logins.
  •  Login after successful registration: Use this link if you have already created an application and want to view or continue editing it.

Problems with the application:
If you encounter problems logging in again (e.g. if a new application form is displayed), please close all browser windows completely or use a different browser (e.g. Google Chrome).
If you continue to have problems, try the following:

  • Ensure that you are using the correct link to log in (the registration link sent by email cannot be used for subsequent logins).
  •  Ensure that you are logging in to the correct login window.
  • Ensure that you are logging in with your student account (logins with staff accounts are not possible!).
  • Ensure that you have entered your password correctly (e.g. upper and lower case letters).

If you continue to experience problems, please contact us by email at . Please include a screenshot with explanations.

b) For short-term mobility/BIP participation only: Until further notice, applications must be submitted using the following paper documents:

All necessary Erasmus documents are available under Documents/Links.

  • Part 1: Erasmus+ application from Salzburg to abroad: application form > signature nomination from the E+ coordinator at the respective department of the partnership
  • Part 2: Learning Agreement Section A – Vor Aufenthalt /Before Mobility > Signature of: a) Applicant; b) Responsible body at the study commision; c) Responsible person at the host university
  • applicants for Top Up Green Travel: signed Declaration on Honour
  • PLUS Enrolment form/registration document (Inskriptionsbestätigung; via PLUSonline)
  • Proof of residency in Austria or nearby Germany (“Meldezettel”) not older than 3 months!
    (For residence in Salzburg see  Meldeservice Stadt Salzburg; please mention that this is required for the university > lower fees)

    ATTENTION: The following regulations apply for a planned Erasmus mobility to your home country:

    1) Proof of residence in Austria (main or secondary residence) is mandatory
    2) at least 200km flying distance between Salzburg as the location of the sending university and the location of the receiving university
    3) at least 200km flying distance between a possible place of residence in the home country and the location of the host university (submit a registration form from the home country as proof)
    4) lowest priority for the awarding of scholarships

Make sure that the documents are complete and that all required signatures/departmental stamps are obtained! Submit all three of the above documents, complete and signed by all parties, to the International Relations Office:

  • By mail: > PDF only (only if scans/copies are qualitatively suitable, legible!, NO pictures/jpeg).
  • In person by appointment: via .at or +43 (0) 662/ 8044-2041
  • by mail: University of Salzburg, Department of International Relations, Attn: Mariane Wonneberger, Sigmund-Haffner-Gasse 18, 2nd floor, 5020 Salzburg

SEE also:

 

Deadlines:

Deadline for submission of application documents to the International Relations Department:

  • 15. June (for a mobility in the following winter semester)
  • 15. November (for a mobility in the following summer semester)

Further notes: “Program students” are students who participate in the ERASMUS+ program within approved student flows under an approved university contract. Funding for stays abroad is available as part of full-time studies and for the preparation and completion of master’s/diploma theses and dissertations. Stays after the completion of a PhD are not eligible for funding.

 

Austrian Students Union Fee (ÖH-Beitrag)/Insurance

The ÖH fee must be paid in time in order to remain enrolled at PLUS during the semester abroad. Otherwise you will be automatically de-registered (exmatriculated).

By paying the ÖH fee, you as an ÖH member are automatically covered by accident and liability insurance for activities in the context of your studies. This also applies at the partner institution. Information and details under  ÖH-Services

You are also responsible for ensuring that you have sufficient insurance cover when abroad. Which services are covered by the e-card (Austrian Health Insurance card) you should discuss with your insurance provider. 

 

Registration at the host university

After receiving the official registration link, you will need to complete 2 separate administrative steps (these can run in parallel):

  • Upload of the documents in Mobility Online
  • Independent and timely registration at the host university

Tips for registering at the host university

Your Erasmus coordinator will forward your nomination to the partner university as soon as possible. Usually, the university will contact you by email and send you information on how to register. However, do not wait for this email, but check in advance which documents you need for the application and by when you have to apply (“application deadline”). If you still have not heard from your host university 2 weeks before the application deadline, contact the International Office of the host university!

  • Confirmation of nomination: some universities additionally require a written confirmation of nomination that you have been nominated for an Erasmus+ place. The International Office will issue nomination confirmations upon request.
  • Signature of forms: if you need a signature on a form for the registration at the host university (institutional coordinator/Erasmus+ coordinator), this can usually be done at the International Office. Exception: if the signature of “departmental/academic coordinator” is explicitly required – then your mobility coordinator is responsible.
  • Erasmus+ Code and Subject Area Code: Erasmus+ Code of the University of Salzburg: A SALZBUR01; Subject Area Code/ISCED Code: depending on the field of study, a list can be found here.

Erasmus+ Status

Agreement with the University of Salzburg (Except mobilities to UK)

By signing the Grant Agreement, the University of Salzburg grants you the Erasmus+ status for your Erasmus+ stay.

Through the Erasmus+ status, you will have your tuition fees waived for the duration of your stay (both at the University of Salzburg and at the host university). You will also receive an Erasmus+ grant for your stay.

An absolute requirement for the Erasmus+ status is that you sign the Erasmus+ Grant Agreement. This agreement will be made available for download in Mobility Online at the earliest 20 days before the start of your stay. You have to sign the agreement (preferably with mobile signature!) and upload it again in Mobility Online.

Attention! If you do not submit the agreement, your Erasmus+ status will be withdrawn and you will also lose your entitlement to tuition fee waiver as well as to the Erasmus+ grant.

For more information on the Erasmus+ grant, please see “Financial Support”.

Privacy

Personal data is confidential and will be processed in accordance with the relevant federal laws only to the extent necessary for your application and participation in the Erasmus+ program.

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Co-funded by the EU